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4th CONVOCATION

Convocation Guideline

 

PROCEDURES AND GUIDELINES

TABLE OF CONTENTS

  • INTRODUCTION
  • CONVOCATION CEREMONY
  • ACADEMIC ATTIRE
  • TRACER STUDY
  • CONVOCATION REGISTRATION FEE
  • ADDITIONAL GUESTS
  • COLLECTION OF PHOTOS AND CD/DVD
  • CONFIRMATION OF PARTICIPATION
  • COLLECTING AND RETURNING CONVOCATION ATTIRE
  • CONFERMENT OF DIPLOMAS
  • REHEARSAL
  • TIPS ON WEARING THE CONVOCATION ATTIRE
  • CODE OF CONDUCT WHILE IN THE HALL
  • GUESTS’ ATTIRE
  • END OF CEREMONY
  • GRADUATION LUNCH
  • FURTHER ENQUIRIES
  • CHECKLIST

 

1.0 INTRODUCTION

Convocation ceremonies are meaningful, joyous and memorable occasions. The NMIT management hopes that you will give us your full cooperation to ensure the smooth running of this year’s ceremony. We hope that this Convocation Procedures and Guidelines booklet will be useful to you.

2.0 CONVOCATION CEREMONY

The NMIT Convocation Ceremony will be held on 19th July 2017 (Wednesday) at Ballroom 301, Persada Convention Centre, Johor Bahru. This ceremony consists of ONE session.

3.0 CONVOCATION ATTIRE

3.1. The full convocation attire for NMIT consists of the following:

  1. Black Academic Robe
  2. Mortar Board
  3. Hood

3.2. Graduands who do not wearing the complete convocation attire will not be allowed to enter the Hall.

3.3. Please be reminded that any alterations to the convocation attire is strictly prohibited.

4.0 TRACER STUDY

4.1 The Ministry of Education is conducting a research on tracing IPTA/ IPTS graduates as an effort to maintain its quality of services and the higher education system in the country. Thus, it is compulsory for the graduands to answer the online survey available at http://graduat.moe.gov.my

4.2 Upon completion of the online survey, graduands are required to print the confirmation of participation. The slip is required during the collection of the Convocation Attire.

4.3 The Diploma and transcript will be withheld if the graduands do not complete the online survey.

4.4 The online survey system will be available from 5th June 2017 to 18th August 2017.

4.5 Any queries regarding the graduate’s tracer study should be referred to the Student Affairs, Admissions and Records Department.

 5.0 CONVOCATION REGISTRATION FEE

5.1. The convocation registration fee is RM550.00 is non-refundable. It includes the followings:

  1. Convocation Ceremony invitation cards for the Graduand and two (2) guests only
  2. Graduation robe rental and mortar board
  3. One (1) copy Stage Photo 11” x 14” Full Pose
  4. One (1) Copy Stage Photo 8” x 10” Full Pose
  5. One (1) Copy Group Photo
  6. One (1) softcopy of Stage Photo (CD)
  7. One DVD Video Filming for graduation ceremony
  8. Lunch (Graduand and two (2) guests only)

Please be informed that graduands are required to prepare RM200.00 (CASH) as a deposit to D’Moment Creator to collect your convocation robes. The deposit will be refunded to you upon the return of the robe, hood and mortar board.

 6.0 ADDITIONAL GUEST

Any additional convocation ceremony invitation cards will be charged at RM150 per guest. Please be advised that this will be based on a first come first served basis for limited seats.

7.0 COLLECTION OF PHOTO AND CD/DVD

Photos, CD & DVD can be collected from the NMIT City Campus (Kotaraya) after 10 August 2017. Request to send the items by postage must be kindly forwarded with the payment of RM50.00 within Peninsula Malaysia for local postage and RM100.00 for East Malaysia by depositing the said postage fee to NMIT’s bank account. Please email or fax your details to the NMIT Student Affairs, Admissions and Records Department. Your photos, CD and DVD will then be sent to your last known mailing address.

8.0 CONFIRMATION OF PARTICIPATION

8.1 Graduands are to confirm their participation by returning the RSVP attached with the invitation letter together with the bank slip as proof of payment to NMIT by post or by e-mail to massumi@nmit.edu.my.

8.2 Payment method

Payment MUST be paid no later than 3 July 2017 through one of the following methods:

  1. Bank in/ online transfer to Maritime Intelligence Sdn Bhd,

Account no : 01014010052378

Bank Name : Bank Islam

  1. Direct to Finance Department, NMIT City Campus (Kotaraya).

Note: Please provide the original bank-in form/ online transaction slip or payment slip and the tracer study slip at the registration counter when collecting the invitation cards and convocation attire.

Invitation Cards and Convocation Attire will not be given to graduands if they fail to bring along the original bank-in slip

8.3 No replacement cards will be given if the invitation cards are lost or misplaced on convocation day. Guests are required to present the card to the ushers at the respective entrances before entering the hall.

Guests must be seated in the hall by 9.00am

9.0 COLLECTING AND RETURNING CONVOCATION ATTIRE
Date : 18 July 2017, Tuesday

Time : 10.30 am – 12.00 pm

Venue : Persada Foyer, outside the main hall.

Refundable Deposit : RM200 cash payable to D’Moment Creator upon            collection of the convocation attire.

Returning of Attire     : To be returned immediately after the ceremony (19th July 2017) at Persada Foyer outside the main hall.

9.1 Penalty for late return of Convocation Attire

A penalty of RM10.00 (Ringgit Malaysia: Ten) per day will be charged if the graduate fails to return the Convocation Attire within the deadline. Failure to pay will result in the graduate’s Diploma being withheld until the penalty fee is paid.

10.0 CONFERMENT OF DIPLOMAS

10.1 Before diplomas are conferred during the ceremony, graduands are requested to line up along the right side of the wall of the Hall and proceed when instructed, up the stairway onto the stage. As your name is called, cross the platform to the Registrar, at the centre of the stage, bow respectfully and receive your certificate folder.

10.2 Collection of original scroll and academic transcripts – Diploma and academic transcripts are to be collected upon the return of your Convocation Attire. However, Diploma and academic transcripts will not be given to graduands who owe any outstanding fees to the College.

11.0 REHEARSAL

All graduands who are attending the Convocation Ceremony are required to be present for the rehearsal session in accordance to the schedule provided below.

Date : 18th July 2017 (Tuesday)

Time : 2.00 pm – 4.00 pm

Venue             :         Ballroom 301, Persada

Details regarding the conduct of graduands while receiving the diploma/ degree will be discussed at the dress rehearsal ceremony.

  • TIPS ON WEARING THE CONVOCATION ATTIRE
  • The convocation attire must be worn smartly and in a proper manner.
  • The Hood must be placed across both shoulders.
  • The Mortar board must be worn with the tassel on the left side.
  • Female graduands are requested to wear traditional attire/ formal attire. Skirts must be at least knee length.
  • Male graduands should wear dark colored “lounge suits” with matching ties. Shirts should be light colored with long sleeves. The hair length should not touch the collar.
  • No adornment of any kind should be worn outside the robe or mortar board and no items (i.e. purse/ backpack) may be carried.
  • All graduands should wear black shoes

13.0 GUESTS’ ATTIRE

13.1 Male guests are required to wear traditional Malay attire/ formal suits/ batik shirts with proper shoes.

13.2 Female guests are required to wear traditional Malay attire/ formal suits with proper shoes. Skirts must be at least knee length.

13.3 Guests who do not wearing proper attire will not be given permission to enter the Main Procession Hall.

  • CODE OF CONDUCT WHILE IN THE HALL

14.1 Please maintain proper decorum in the hall. This is a formal event to honor the graduands’ accomplishments and therefore we expect all participants are expected to conduct themselves in a manner befitting the occasion.

14.2 Convocation attire must be worn throughout the ceremony.

14.3 Please be reminded that graduands should not leave the hall during the Ceremony.

14.4 All graduands and guests are kindly requested to stand during the entrance and exit of the grand procession.

14.5 Please ensure that all hand phones are switched off inside the Hall.

14.6 Be reminded that alcoholic beverages and smoking are strictly not permitted.

14.7 To preserve the dignity of the ceremony and the safety of those in attendance, invited guests are not permitted onstage before or during the ceremony.

14.8 Please be respectful towards the other members of the graduating batch.

14.9 Every graduate would like his/ her family and friends to hear his/ her name being called. Please applaud appropriately.

15.0 END OF CEREMONY

At the end of the ceremony, graduands should only leave the Hall when instructed to do so.

16.0 GRADUATION LUNCH

Lunch will be held at the end of ceremony.

17.0 FURTHER ENQUIRIES

Please contact:

Ms Massumi Madsnat

Head,

Student Affairs, Admissions and Records (STAAR)

Tel: +607- 218 2020 Extension 2060

Fax: +607 227 1818

Email: massumi@nmit.edu.my

Convocation Checklist

CHECKLIST

 

DOWNLOAD CONVOCATION GUIDELINE

 

List of Graduands